MOVE IN
You must move in by the end of the first week of the quarter or your room will be assigned to another student. Upon moving in carefully check your room inventory form, sign it, and return it to your RA. Your signature on the form indicates that you agree that the room is in the condition noted on the inventory form. If you disagree with something on the form, please note the difference on the form before returning it to your RA.
MOVE OUT
At The End Of The Year
You must schedule your move-out with your RA at the end of the year. Check out times will be published and procedures will be sent to you before the end of the academic year. You are asked to leave at the end of the academic year no later than 24 hours after your last final. It is important that a strict study atmosphere be maintained during the entire finals week.
Before the End of the Year/CONTRACT CANCELLATIONS
If you move out prior to the end of the year, you will need to complete a Contract Cancellation Request Form. Your Residence Hall Contract is for the entire academic year, and you are financially responsible for that contract unless a release is approved. You may pick up a Contract Cancellation Request Form at the RSO of your building or at Housing Services.
SIMPLY MOVING OUT OR TURNING IN YOUR KEYS OR DOES NOT CONSTITUTE CANCELLATION OF CONTRACT OR RELEASE FROM CONTRACTUAL OBLIGATIONS.
After moving in, you may terminate your housing contract for one or more of the following reasons only:
a) Cancellation of admission or release from UCR student status by UCR for the remainder of the academic year. This does not include voluntarily dropping classes for any particular quarter.
b) Approval of a written request to Housing Services for a substitution of a full-time registered student who lives off campus. It is the responsibility of the resident under contract to find an acceptable replacement.
c) A medical or psychological necessity substantiated by a statement from a medical doctor or psychologist, and approved by Housing. The necessity must be such where moving out is the only solution. Simply attaining a letter from a medical doctor or psychologist will not suffice in a release.
Residents who move out and are not released from their contract will be responsible for the remaining contract payments, less board payments. This amount will be billed to the student’s campus account.
Check-out Checklist
The following need to be completed when moving out of the Residence Halls, no matter when:
1) Remove all your possessions from your room.
2) Clean your entire room (dust, clean windows, etc.)
3) MicroFridges must be cleaned and dried.
4) Go to the RSO to have a staff member inventory your room.
5) Turn in your keys. Failure to turn in any key when moving out results in a $20 per key replacement charge, a $60 core change charge, and a $50 per key punitive fine.
6) Turn in your forwarding address card. Mail will not be held and will be returned to sender if you do not leave a forwarding address.
7) Turn in parking permit.
Failure to follow the above checklist will result in a $30 "Improper Check-out" fine.
Damages/Cleaning Charges
If there are any cleaning or damage charges that the staff member has identified, the Resident Director will assess the appropriate fees. You will be billed through your campus account. You must challenge damage and cleaning assessments at the time that they are made. Bills are processed immediately, and no changes will be made once bills are processed.
Schedule of Charges
Contract Cancellation, not released.....................Remaining Payments less Board
Failure to return key at checkout, per key....................................................$30
Improper Checkout...................................................................................$20
Key Replacement, per key..........................................................................$20
Key Core Charges.....................................................................................$60
UCR Card Replacement, per card................................................................$20
Late Housing Payment..............................................................................$15
Returned Checks..................................................................................$21.75
Room Change, approved...........................................................................$10
Room Change, unauthorized......................................................................$30